• 1.The secretariat will decide booth location by taking into consideration exhibit contents, shape, order of application, number of booths, venue structure, and so on. Booth locations will be announced in late June 2024.
• 2.No part of the allocated booth space may be transferred or lent with-out permission of the secretariat. Further, it may not be subleased or used as collateral.
• 3.Limits on the height of booth decorations are 2.7m to 4.5m based on number of booths, and in some cases may in part be allowed to reach up to 6m.

Upon confirmation of the Application Form, the secretariat will issue an invoice. Please be sure to pay the booth rental fee within one month from the date on the invoice.

Change or cancellation of exhibition contracts due to exhibitorʼs reasons. Any exhibits that are not appropriate for the exhibition may be turned down. Further, any changes or cancellations to booths that have already been applied-for shall be made in writing including the reason for the change and approved by the secretariat.

■Cancellation fee

Application acceptance → Jun. 30 (Sun.), 2024

50% of Booth Rental Fee

Jul. 1 (Mon.), 2024 or after

100% of Booth Rental Fee

• 1.The secretariat is in charge of careful management of the whole exhibition site. However, exhibitors shall take responsibility and bear costs for their own exhibits.
• 2.The secretariat assumes no responsibility for compensation for theft, loss, damage, or fire of exhibits and for any damage to exhibits attributed to a natural disaster. Exhibitors are recommended to take measures such as purchasing adequate insurance coverage for their exhibits.

• 1.Exhibitors are prohibited from bringing in hazardous objects such as flammable or explosive items. Any items using hazardous objects/open flame specified in the Fire Prevention Law or otherwise not approved by the local fire department are prohibited from being carried onsite. (Exemptions relating to use of hazardous objects at the venue will be explained at the exhibitor orientation session.)
• 2.Objects that are offensive to public order and morals, prohibited by the related laws and regulations, or are not approved by the organizer are prohibited from the exhibition.

• 1.Demonstration of exhibits is not restricted; however, the secretariat may stop a demonstration if it causes excessive sound, fumes, light emission, odors, or hazards.
• 2.Exhibitors shall take responsibility for disposal of all rubbish/waste generated from demonstrations. Please do not dispose of waste at the exhibition site.
• 3.Exhibitors shall take great care to prevent accidents during move-in/out, exhibitions, and demonstrations. In addition, exhibitors shall take all possible precautions and station someone to watch the booth at all times. The organizer has no responsibility for any accident except when it is the secretariatʼs fault.

• 1.After the exhibition, exhibitors shall restore the booths to the original state within the given move-out time. If the exhibitors do not restore them to their original state, the secretariat will do the work and the exhibitors shall bear the costs.
• 2.If there is anything left by the exhibitors after the booths are returned, the secretariat shall inform the exhibitors and dispose of it. The exhibitor shall bear the disposal costs.

The cost of using electricity at the booth, construction costs for setting up and using electricity lines, water lines, air, gas, telecommunications lines etc. will be borne by the exhibitor. Details on how to apply and the costs for such things will be explained in the Exhibitor Manual.

• 1.The organizer and the companies in charge of security and accident prevention during the exhibition can inspect the booths with the exhibitors consent if they decide that an inspection is necessary for the prevention of fire and accidents.
• 2.During the move-in/out and the exhibition, the organizer shall inspect the booths in accordance with the administrative directions from the competent authorities in charge of prevention of fire and accidents. The exhibitor shall quickly follow the administrative directions when directed during the inspection.

If exhibitors from overseas require a visa, exhibitors are responsible for preparing and processing necessary paperwork including the letter of reason for invitation or letter of guarantee.

As a general rule, the organizers will not issue letters of reason for invitation or letters of guarantee as defined by the Japanese Ministry of Foreign Affairs. Additionally, the organizers take no responsibility for any loss or damage incurred in the event the Japanese embassy or consulate does not issue a visa and an exhibition applicant is unable to exhibit.

• 1.The organizer may announce in advance or even during the exhibition a cancellation, shortening, or postponement in the case of natural disaster, infectious disease, terrorism, orders and directives from the national government, or other unavoidable circumstances that make it difficult to hold the exhibition. If this happens, after the organizer has made a decision as mentioned above, the organizer will notify exhibitors and make the decision public. The organizer will not take responsibility for any damages to exhibitors due to the decision and its execution.
• 2.If the exhibition must be completely cancelled before it begins due to unavoidable circumstances, the organizer will return the exhibition fee to exhibitors minus any costs that had already been incurred.
• 3.In case of shortening or canceling the exhibition due to a force majeure during the exhibition (during the move-in /decoration period or the exhibition period), the exhibition fee and expenses (seminar fee and stock room fee) incurred under the direct contract between the organizer and the exhibitor will not be refunded. In addition, the organizer will not compensate for any expenses incurred by exhibitors other than those incurred by the organizer as a result of the cancellation or shortening of the exhibition.
• 4.If the exhibition has to be postponed or the venue relocated due to the reasons stated in 1. above, the exhibition fee and expenses incurred under the direct contract between the organizer and the exhibitor will not be refunded.