Exhibit Categories

[Onsite]Booth Type, Fee/Application Procedure

Booth Rental Fee

Booth Specification

* There are no power supplies, lights, carpets, etc. provided in any of the booths

• A back wall, partition and projecting company sign (W45cm×H30cm) will be provided.
• A system panel (white surface) will be used as the back wall and the partition.
• For corner booths, the partition on the aisle side will not be provided unless requested by the exhibitor.
• Wall cannot be removed with or without adjacent booth(s).

• A partition and a projecting company sign will be provided.
• A system panel (white surface) will be used as the partition.

• The positioning and dimensions of the island booths will be clearly marked on the floor.
• Projecting sign will be placed by the secretariat somewhere in plain sight after each booth has been set-up.

Application Procedures

Schedule (planned)

August 31 (Tue.),2021

Exhibitor Application Deadline

Mid-October

Booth layout is Confirmed

In case there are any entry restrictions into Japan at Mid-Oct., your application will be canceled unless your business partner in Japan can manage your booth on site. As alternative options, “online exhibition” and “remote exhibiting plan” will be offered. If exhibitors will not participate in nether “online exhibition” nor “remote exhibiting plan”, cancellation fee will be charged.

＊Please see the condition below if the entry restrictions are not lifted at this time. (Ref. Change or cancellation of exhibition contracts②)

November

Announcement of booth allocation /Sending of Exhibitor Manual

Early January, 2022

Deadline for required documents

March 6 (Sun.)- 8 (Tue.)

Move-in and Decoration work (move-in day will differ depending on the number of booths)

March 9 (Wed.)- 12 (Sat.)

Exhibition

March 12 (Sat.)- 13 (Sun.) AM

Move-out and removal(shortly after exhibition closing on March 12.)

Change or Cancellation of Exhibition Contracts

Package Booth

1 Booth Package Booth

JPY 88,000(Tax included.)

Package booths of 2 or more booths are also available. Please contact the Secretariat for price and more information.

[Onsite]Exhibition Rules and Regulations

1Booth allocation, Prohibition of booth transfer, Height restrictions on booth decorations

• 1.The secretariat will decide booth location by taking into consideration exhibit contents, shape, order of application, number of booths, venue structure, and so on. Booth locations will be announced around November 2021.
• 2.No part of the allocated booth space may be transferred or lent without permission of the secretariat. Further, it may not be subleased or used as collateral.
• 3.Limits on the height of booth decorations are 2.7m to 4m based on number of booths, and in some cases may in part be allowed to reach up to 6m. (Limits may be relaxed depending on the COVID-19 infection situation.)

2Payment Deadline

Upon confirmation of the Application Form, the secretariat will issue an invoice. Please be sure to pay the booth rental fee within one month from the date on invoice.

3Changes or Cancellation of the Exhibitor’s Contract

• 1.Change or cancellation of exhibition contracts due to exhibitor’s reasons.
  Any exhibits that are not appropriate for the exhibition may be turned down. Further, any changes or cancellations to booths that have already been applied-for shall be made in writing including the reason for the change and approved by the secretariat.

【Cancellation fee for changing or cancelling due to exhibitor’s reasons】

Application acceptance → Aug. 31 (Tue.), 2021

50% of Booth Rental Fee

Sep. 1 (Wed.), 2021 or after

100% of Booth Rental Fee

• 2.Change or cancellation of exhibition contracts in situations where entry into Japan is not possible due to entry restrictions, etc.
  In mid-October, the booth layout will be decided. In case there are any entry restrictions into Japan at that time, your application will be canceled unless your business partners can manage your booth on-site. As alternative options, "online exhibition" and "remote package plan" will be offered if your application form is cancelled.
  If exhibitors will not participate in neither the online exhibition nor remote package plan, the following cancellation fee will be charged.

【Cancellation fee for exhibitors affected by entry restrictions】

Until Oct. 31(Sun.), 2021

10% of Booth Rental Fee

Nov. 1(Mon.) Nov. 30(Tue.), 2021

40% of Booth Rental Fee

Dec. 1(Wed.) , 2021 or after

100% of Booth Rental Fee

4Management and Maintenance of Exhibit

• 1.The secretariat is in charge of careful management of the whole exhibition site. However, exhibitors shall take responsibility and bear costs for their own exhibits.
• 2.The secretariat assumes no responsibility for compensation for theft, loss, damage, or fire of exhibits and for any damage to exhibits attributed to a natural disaster. Exhibitors are recommended to take measures such as purchasing adequate insurance coverage for their exhibits.

5Use of Hazardous Objects on the Exhibition Site

• 1.Exhibitors are prohibited from bringing in hazardous objects such as flammable or explosive items. Any items using hazardous objects/open flame specified in the Fire Prevention Law or otherwise not approved by the local fire department are prohibited from being carried onsite. (Exemptions relating to use of hazardous objects at the venue will be explained at the exhibitor orientation session.)
• 2.Objects that are offensive to public order and morals, prohibited by the related laws and regulations, or are not approved by the organizer are prohibited from the exhibition.

6Precautions in Demonstration / Prevention of Accidents

• 1.Demonstration of exhibits is not restricted; however, the secretariat may stop a demonstration if it causes excessive sound, fumes, light emission, odors, or hazards.
• 2.Exhibitors shall take responsibility for disposal of all rubbish/waste generated from demonstrations. Please do not dispose of waste at the exhibition site.
• 3.Exhibitors shall take great care to prevent accidents during move-in/out, exhibitions, and demonstrations. In addition, exhibitors shall take all possible precautions and station someone to watch the booth at all times. The organizer has no responsibility for any accident except when it is the secretariat’s fault.

7Restoring the Site to its Original Condition

• 1.After the exhibition, exhibitors shall restore the booths to the original state within the given move-out time. If the exhibitors do not restore them to their original state, the secretariat will do the work and the exhibitors shall bear the costs.
• 2.If there is anything left by the exhibitors after the booths are returned, the secretariat shall inform the exhibitors and dispose of it. The exhibitor shall bear the disposal costs.

8Bearing the cost of various types of construction

The cost of using electricity at the booth, construction costs for setting up and using electricity lines, water lines, air, gas, telecommunications lines etc. will be borne by the exhibitor. Details on how to apply and the costs for such things will be explained at the exhibitor orientation.

9On-site Inspections

• 1.The organizer and the companies in charge of security and accident prevention during the exhibition can inspect the booths with the exhibitors consent if they decide that an inspection is necessary for the prevention of fire and accidents.
• 2.During the move-in/out and the exhibition, the organizer shall inspect the booths in accordance with the administrative directions from the competent authorities in charge of prevention of fire and accidents. The exhibitor shall quickly follow the administrative directions when directed during the inspection.

10Cancellation, Shortening, or Postponement of the event

• 1.The organizer may announce in advance or even during the exhibition a cancellation, shortening, or postponement in the case of natural disaster, infectious disease, terrorism, orders and directives from the national government, or other unavoidable circumstances that make it difficult to hold the exhibition. If this happens, after the organizer has made a decision as mentioned above, the organizer will notify exhibitors and make the decision public. The organizer will not take responsibility for any damages to exhibitors due to the decision and its execution.
• 2.If the exhibition must be completely cancelled before it begins due to unavoidable circumstances, the organizer will return the exhibition fee to exhibitors minus any costs that had already been incurred.
• 3.There will be no refund if unavoidable circumstances occurring during the exhibition result in a shortening of days or hours of the length of the exhibition. No compensation will be paid for costs incurred by exhibitors because of this.

11Measures to prevent the spread of COVID-19

In holding this exhibition, measures will be taken in accordance with the basic policies and guidelines issued by local government, industry organizations, and the venue in order to prevent the spread of COVID-19. Exhibitors are expected to prepare, set-up, and respond in following with infection prevention measures issued by the secretariat. （Exhibitors will be informed of the COVID-19 infection prevention measures at the exhibitor orientation based on the status of the spread of COVID-19 and of local government policies.）

12VISA-related Issues

• 1.Exhibitors from overseas who need a visa to enter Japan will be responsible for handling the necessary paperwork, including any invitation letters by themselves. The organizers will not issue any such documents.
• 2.The organizer will not be held responsible for any losses or damages caused by being unable to exhibit in the event that a Japanese embassy or consulate does not issue a visa to a prospective exhibitor. In such a case, it will be considered a cancellation due to the circumstances of the exhibitor and will be subject to regular cancelation rates.

[Onsite]Exhibitor Seminar

Venue

Seminar Room within iREX2022(Closed Space)

Capacity

100 people

Equipment

Podium, Computer, Projector, Microphone, Screen, Chairs

Fee

JPY 165,000 (tax included.) / 1 session

Time

Up to 40 min (incl. Q&A) / 1 session

Available Sessions

24 sessions from Mar. 9 (Wed) to 12 (Sat)

Notice

• ・Seminar presenters must be part of a company or organization exhibiting at iREX2022.
• ・Application will be accepted on a first-come, first-served basis, and the time schedule will be adjusted by the secretariat.
• ・Seminar presenters are expected to prepare their own handouts and other materials.
• ・Admission will be free for all sessions.
• ・Interpretation will not be provided.

Application Deadline

August 31 (Tue.) 2021 (Applications will be closed when all time slots are booked)

Time Schedule

	Mar. 9 (Wed)	Mar. 10 (Thu)	Mar. 11 (Fri)	Mar. 12 (Sat)
10:30 - 11:10	A	G	M	S
11:30 - 12:10	B	H	N	T
12:30 - 13:10	C	I	O	U
13:30 - 14:10	D	J	P	V
14:30 - 15:10	E	K	Q	W
15:30 - 16:10	F	L	R	X

Promotion and Advertising

Various promotions within Japan and overseas will be carried out to attract visitors who are users directly linked to new businesses.

Newspaper/Trade Magazine

The exhibition will be announced in The Nikkan Kogyo Shimbun, a general industrial newspaper, to attract visitors. The newspaper will profile exhibitors and provide the latest information to attract potential end users to the exhibition. Feature articles about the exhibition will also be published in various industry magazines, actively attracting a high-quality demographic of visitors.

Web / Digital Media

iREX Official Website

Information about the exhibition, forum, symposium, and other parallel events will be announced on the iREX official website, special sites and social media as the information comes available. The official site will increase the effectiveness of the exhibition by listing information about participating companies and products.

The Nikkan Kogyo Shimbun website

Exhibition and robot-related information will be introduced on the Nikkan Kogyo Shimbun website to attract visitors.

Newswitch

The Nikkan Kogyo Shimbun provides easy-to-understand news favored by a wide demographic with “Newswitch,” which will have the latest information about the exhibition as well as timely articles about robots.

DM / Email

The Nikkan Kogyo Shimbun has a database of approximately 200,000 people who have attended exhibitions, seminars, and forums in the past who will be informed about the exhibition through the mailing list.

Invitation Cards

Approximately one million invitation cards for the exhibition will be distributed to attract visitors from a broad range of industries. Invitation e-tickets will be prepared in other languages such as English and Chinese and sent to embassies, robotics-related organizations in each country and more, to promote the exhibition and attract visitors.

News Releases / Press Events

News releases with information about the exhibition will be sent to approximately 500 media outlets in Japan and overseas. Further, press events will be held for various types of media to promote the event.

Media Advertising

Promotional video advertising as well as interviews with the organizer and more will be displayed using the Tokyo Metropolitan rail network in trains and stations, to reach a broad range of visitors.

Promotion with Mascots

The mascots of the Japan Robot Association and The Nikkan Kogyo Shimbun will engage in a variety of PR activities. They will promote the exhibition through the official Twitter account and with reports on the exhibition.

iREX2019 Data

Exhibition Scale

Number of exhibitors

637companies and organizations(*612)

Number of booths

3,060booths(*2,775)

●Overseas exhibitors/booths

Number of Visitors

Date	Weather	Number of Visitors
Dec. 18 (Wed.)	/	31,939
Dec. 19 (Thu.)	/	37,068
Dec. 20 (Fri.)	/	42,697
Dec. 21 (Sat.)		29,429
Total		141,133

* No. of visitors from overseas (out of the total visitors) : 7,308 from 64 countries.

Results of Visitor Questionnaire (30,000 responses)